Priced by the operation you run. Not per login.
Single-location programs start at $149/mo on Starter or Growth. Multi-facility networks are scoped on Scale, Multi-Location, or a custom agreement. Active-user limits apply by plan, and Scale and above include unlimited active users.
Built for PHI handling. HIPAA-aligned safeguards, BAA before PHI is loaded, role-based access, and encryption in transit and at rest. Security details
Start from how your operation is structured.
Every plan includes the full referral, bed, partner, and follow-up workflow. Tiers differ by locations, active users, reporting depth, and support.
Starter covers one program and up to 5 active users. Growth adds a multi-program bed board, KPI goals and weekly reporting, alumni attribution, and the bedflow Pulse daily plan for up to 12 active users.
Scale covers up to 3 locations with unlimited active users, executive reporting, and a dedicated success manager. Multi-Location covers 4 or more with a shared partner directory, group-level KPI roll-ups, and per-site permissions.
Scope a multi-site rolloutVolume pricing across a portfolio, a procurement-ready agreement, role-based access with audit logging and a BAA, custom onboarding and data import, and a dedicated CSM with quarterly reviews.
Start enterprise scopingEvery plan, with what each one includes.
2-month deposit applied to months 1 and 2 of service. No implementation fee. After month 2, month-to-month, cancel anytime with 30 days written notice.
Prefer to try before you commit? Ask about our 14-day paid pilot, credited to your deposit if you continue.
Starter
Single facility, up to 30 beds
Core intake and bed visibility for one small center.
- Live bed board, 1 program
- Referral pipeline + Admitability score
- Partner directory
- Up to 5 active team members
- Email and standard support
Growth
Most popularMulti-program, up to 12 active users
For centers running multiple programs with a real BD cadence.
- Everything in Starter
- Multi-program bed board
- KPI goals and weekly reporting
- Alumni channel ROI and attribution
- bedflow Pulse daily plan
- Priority support
Scale
Up to 3 locations, unlimited active users
For multi-site operators and growing portfolios.
- Everything in Growth
- Executive reporting and board packs
- White-glove census import from your EMR
- Dedicated success manager
Multi-Location
4+ locations, group operators
Multi-site rollouts with shared partner book and roll-up reporting.
- Everything in Scale
- Shared partner directory across sites
- Group-level KPI roll-ups
- Per-site permissions and data scopes
- Concierge onboarding for each site
Custom
Enterprise, groups, MSOs
Outside the box: large rosters, special integrations, or unique terms.
- Volume pricing across portfolios
- Role-based access, audit logging, and a BAA
- Custom onboarding and data import
- Procurement-ready agreement
- Dedicated CSM and quarterly business reviews
Implementation, data, access, and what happens when you grow.
The questions operators ask before they commit, answered with what the product and onboarding do today.
No implementation fee. You complete a facility intake, then our team configures houses, beds, programs, and partners and loads your data. Most facilities are live in 3 to 5 business days.
Partner accounts, contacts, census, and alumni import from CSV during onboarding, and a migration import inside the product handles later loads. Duplicate detection and merge tools are included. Your data is exportable at any time.
Active-user limits by plan: 5 on Starter, 12 on Growth, unlimited on Scale and above. Roles for director, clinical reviewer, house manager, staff, and viewer. Each workspace is isolated with row-level security.
Move up a tier as you add programs, users, or locations. Scale covers up to 3 locations, Multi-Location covers 4 or more, and larger groups are scoped on a custom agreement.
Runs alongside your EMR. No records migration.
bedflow is the front office: referral partners, referrals, beds, follow-up, and source attribution. Your EMR stays the clinical record. During onboarding we import a census export, map houses and beds, and load the workspace. From there, the EMR sync keeps it current: referrals, admissions, discharges, and census events from KIPU, Sigmund, BestNotes, or any EMR that can push to a webhook land in intake, follow-up, and the bed board automatically, with every sync logged. No write-back to the EMR, ever.
Patient and census events sync in as referrals, admits, discharges, and bed status. Census export mapped during onboarding.
Admission and discharge events pushed from Sigmund workflows; roster export mapped during onboarding.
Client status and program changes sync on update; roster export mapped to your beds.
Share a census export from your EMR. No custom engineering on your side.
Our team maps clients, programs, houses, and beds to bedflow. You approve, we load. Typical turnaround is 3 to 5 business days.
Admissions, BD, and operations work in bedflow. Clinical staff stay in the EMR. Connect the EMR sync and admits, discharges, and census update the bed board on their own; every run is logged and reviewable.
Start with the core. Layer in what your team needs.
Every facility gets the full referral, bed, partner, follow-up, and alumni workflow. From there, switch on the modules that fit how you run.
Live bed-level status, holds, planned discharges, waitlist, and occupancy across every house. Core product, not an add-on.
BD outreach intelligence: daily call lists built from partner signals, drafts in your rep's tone, and follow-up reminders.
Cadenced check-ins, review prompts, and referral capture so alumni-sourced admits show up in source reports.
Insurance authorizations, charges, and payments tied to each client and program. Talk to us if you need it at launch.
You are not short on referrals. You are losing the ones you already get.
A slow callback, a forgotten hold, or a partner who quietly stopped sending is an admit that never happens. Run the calculator with your own census and rate to see what one missed admit a week costs.
Annual estimate uses your inputs directly (missed admits per week * 52 * LOS * daily rate). Payback compares to the Growth plan at $299/mo.
Illustrative mix for planning, not a measured customer average.
Every plan includes
- Referral board with owners, stage time limits, and decision reasons
- Live bed board with holds, planned discharges, and waitlist
- Partner directory, contacts, visits, and outreach
- Follow-up tasks and calendar
- Census tracking and discharge planning
- Alumni records and follow-up cadences
- Source, partner, and pipeline reports with activity history
- Onboarding with census and CSV import
- Encrypted in transit and at rest, role-based access
bedflow Pulse Daily Plan is included in Growth and above. Cadence BD intelligence is a separate add-on. Active-user limits apply by plan (5 on Starter, 12 on Growth, unlimited on Scale and above).
What goes into your quote
How many locations and beds we're tracking across your programs.
Detox, residential, PHP, IOP, sober living, whatever you run.
Your team size plus AI and outreach volume drive the rest.
Quick quote
For single-location programs. Tell us about your operation and we reply with a number. Running more than one location? Use the multi-site scoping form.
Built for PHI handling. HIPAA-aligned safeguards, BAA before PHI is loaded, role-based access, and encryption in transit and at rest. Security details